See how Supista helps manufacturing teams reduce downtime, control costs, and improve quality with agentic workflows built for real factory operations.

Bring automation to your production floor

Manufacturing teams lose hours daily to manual planning, untracked machine downtime, and supplier coordination gaps. Supista deploys agentic workflows that connect your shop floor, supply chain, and compliance into one automated system.

Agentic Applications for Manufacturing Operations

Reduce unplanned downtime with real-time machine monitoring, PM adherence, and instant maintenance escalation

Cut rejection rates through structured inspection workflows, NCR tracking, and vendor quality scoring

Prevent budget overruns with PO-level budget checks, landed cost comparisons, and maintenance cost tracking per machine

Maintain continuous audit readiness with automated document expiry alerts and digital compliance registers

Manufacturing teams using Supista gain end-to-end operational control — from shop floor to supply chain to HR — without complex ERP implementations. Start with one module and scale across your plant.

Business Impact

Raw material stock-outs halt production lines. Manually monitoring every item across hundreds of SKUs and raising timely POs is operationally impossible at scale.

Auto PO Generation on Low Raw Material Stock

Purchase teams often default to the same vendor out of habit, missing savings opportunities from alternative approved suppliers with better current pricing.

Vendor Price Comparison Before PO Issuance

Accounts teams manually cross-check supplier invoices against purchase orders and goods received notes, a process prone to errors, delays, and duplicate payments.

Three-Way Matching: PO, GRN, and Invoice

When multiple team members coordinate procurement, duplicate purchase orders for the same item and vendor can be raised unknowingly, leading to excess stock and wasted spend.

Duplicate PO Prevention

Purchase orders frequently exceed departmental or category budgets because there is no system-level check at the point of PO creation.

Budget Check Before PO Approval

Purchase indents from production, stores, or maintenance teams often sit in email chains or spreadsheets, causing delays and loss of traceability between the request and the final PO.

Purchase Indent to PO Conversion Workflow

Companies negotiate annual rate contracts with key vendors but often fail to enforce them at the PO level, resulting in purchases at spot prices that exceed contracted rates.

Annual Rate Contract Management

Adding new vendors is an unstructured process — documents are collected via email, approvals happen verbally, and new vendors often start transacting before due diligence is complete.

Supplier Onboarding Workflow

Purchase decisions are often made based on unit price alone, overlooking freight costs that can significantly change the landed cost and make a seemingly cheaper vendor more expensive.

Freight Cost Inclusion in Vendor Comparison

Vendor payment terms vary across suppliers and are tracked manually in spreadsheets, leading to missed due dates, late payment penalties, and strained vendor relationships.

Vendor Credit Term Tracking and Payment Due Alerts

Procurement Management

Supista detects stock falling below safety levels and autonomously generates a Purchase Order routed to the purchase manager for one-click approval.

Auto PO on Low Stock

Before raising a PO, Supista pulls current rates from the approved vendor list and recommends the lowest-landed-cost option including freight.

Vendor Price Comparison

Supista auto-matches every supplier invoice against the original PO and GRN, flagging quantity or price mismatches before payment is released.

Three-Way Invoice Matching

How Supista streamlines raw material procurement, vendor selection, and purchase workflows — from purchase indent to PO to three-way invoice matching.

Manufacturing companies with multiple stores — raw material store, WIP store, finished goods warehouse, and satellite locations — struggle to get an accurate picture of total inventory without running physical counts.

Real-Time Stock Tracking Across Locations

Store keepers miss reorder points for slow-moving items or items with many variants, causing production delays when critical materials run out unexpectedly.

Low Stock Auto-Replenishment

When materials are issued from the store to the production floor, the transaction is often recorded on paper or not at all, making it impossible to track actual material consumption against the BOM.

Material Issue Against Work Order

In manual operations, store keepers often issue the most accessible stock regardless of purchase date or expiry, violating FIFO or FEFO principles and increasing the risk of using expired or old materials.

FIFO and FEFO Enforcement

Scrap generated during production is often logged informally, making it difficult to calculate actual material yield, identify high-scrap operations, and control material costs.

Scrap Tracking and Variance Reporting

Transferring materials between stores or warehouse locations is poorly documented — items are moved physically without system entries, causing stock discrepancies and loss of traceability.

Inter-Location Stock Transfer

Annual or periodic physical stock counts are manual, error-prone exercises. Reconciling physical counts against book stock takes days and variances are often written off without investigation.

Physical Stock Count Reconciliation

Quality issues or customer complaints require the ability to trace exactly which raw material batch was used in which production batch and where it was shipped. Without a system, this is impossible.

Batch and Lot Traceability

Slow-moving or obsolete inventory consumes working capital and storage space, but it is rarely reviewed systematically because generating such reports from spreadsheets is time-consuming.

Dead Stock Identification and Action

Packaging materials — cartons, labels, liners, straps — are consumed rapidly but tracked loosely. Shortages cause finished goods to sit in the warehouse unchecked, delaying dispatch.

Packaging Material Tracking

Inventory & Warehouse

Supista provides a live dashboard of stock quantities, locations, and valuation across all warehouses and production stores.

Real-Time Multi-Location Stock

When any item falls below its reorder point, Supista autonomously triggers a replenishment request and routes it through the procurement workflow.

Automated Low-Stock Replenishment

Every receipt, issue, and transfer is recorded against a batch number, enabling full forward and backward traceability for quality and recall purposes.

Batch & Lot Traceability

Real-time stock visibility across locations with automated replenishment, material issuance against work orders, and full batch traceability.

Production planners spend hours manually converting sales orders into a production plan, sequencing jobs, and checking feasibility — with no guaranteed accuracy.

Production Schedule Generation from Sales Orders

Overloading specific machines or work centres creates bottlenecks that are only discovered when the production line actually falls behind, making course correction costly.

Capacity Planning Per Work Centre

Creating work orders manually for every production run is repetitive and error-prone, especially when the same product is produced on a recurring schedule.

Work Order Auto-Generation

Production runs get delayed mid-way when a material not accounted for in manual planning turns out to be out of stock, causing unplanned stoppages.

BOM Explosion and Material Availability Check

Once work orders are released, supervisors have no real-time view of how many units have been produced versus the target, making it difficult to intervene when output is falling short.

Production Progress Tracking

End-of-shift production reports are compiled manually from operator sheets, entered into spreadsheets, and shared hours after the shift ends — too late to act on.

Shift-Wise Production Reporting

Products with complex, multi-level BOMs are difficult to manage manually. Version changes, substitutions, and new product introductions often lead to production running with outdated BOMs.

Multi-Level BOM Management

Rejected and rework quantities from production are often not formally logged, causing discrepancies in production counts, inflated scrap rates, and inaccurate finished goods stock.

Rework and Rejection Handling

Monthly production reviews rely on manually compiled variance reports that show what was planned versus actual, but the analysis is always retrospective and cannot drive in-period corrections.

Production vs Plan Variance Analysis

When a production run is complete, the transfer of finished goods from the production floor to the finished goods warehouse is often delayed or unrecorded, causing stock discrepancies.

Finished Goods Transfer to Warehouse on Completion

Production Planning

Supista converts confirmed sales orders into a feasible production schedule by checking machine capacity and material availability automatically.

Sales Order to Production Schedule

Before any work order is released, Supista explodes the BOM and confirms that all components are available or triggers procurement for shortfalls.

BOM Explosion and Material Check

Supista tracks actual output against the production plan in real time and alerts supervisors when output deviates beyond the acceptable threshold.

Production vs Plan Variance

Connect sales orders to production schedules with material availability checks, work order automation, and variance tracking from plan to actuals.

Materials received from vendors often enter the store without a formal quality check, meaning defective batches reach the production floor and cause rejections or rework mid-run.

Incoming Raw Material Inspection

Quality issues that develop during production are often caught too late — after a large quantity of non-conforming product has already been produced — because checks are done intermittently on paper.

In-Process Quality Checks

Finished goods dispatched without a documented final inspection create customer quality complaints and potential liability, especially for regulated product categories.

Final Product Inspection Before Dispatch

Quality rejections are recorded individually but never analysed systematically, making it impossible to identify the top causes driving the majority of rejections.

Rejection Analysis and Pareto Reporting

Non-conformance reports raised on paper or email are rarely tracked to closure systematically, leaving quality issues unresolved and creating repeated failures.

NCR Management and Resolution Tracking

Quality instruments — gauges, vernier calipers, pressure gauges, weighing scales — go out of calibration without alerts because calibration schedules are tracked in spreadsheets that are rarely updated.

Calibration Schedule for Measurement Instruments

Procurement teams lack objective, data-driven quality scores for vendors, making it hard to differentiate reliable suppliers from those that consistently deliver non-conforming material.

Vendor Quality Rating

Customer complaints are received by the sales team and handled informally, with no formal linkage to the batch, no root cause analysis, and no tracking of resolution timelines.

Customer Complaint Logging and Tracking

Corrective and Preventive Actions identified from NCRs, customer complaints, or rejections are noted in meeting minutes but rarely tracked for implementation effectiveness.

CAPA Tracking

SOPs, inspection standards, and quality plans are stored on shared drives with no version control, causing production and quality teams to work from outdated documents.

Quality Document Control

Quality Control

Every GRN triggers a structured inspection checklist in Supista before material is accepted into stock, with pass/fail results recorded against the batch.

Incoming Material Inspection

Non-conformance reports are raised, assigned, and tracked through resolution in Supista with SLA-based escalation if corrective actions are overdue.

NCR Management

Supista calculates a rolling quality score for each vendor based on rejection rates, NCR frequency, and inspection results, guiding sourcing decisions.

Incoming material inspection, in-process quality checks, NCR management, CAPA tracking, and vendor quality scoring in a structured digital workflow.

Preventive maintenance schedules exist on paper or in Excel but are rarely followed consistently, leading to missed PMs, unexpected breakdowns, and production losses.

Preventive Maintenance Scheduling

When a machine breaks down, the time to get a maintenance technician on-site depends entirely on manual communication — the operator calls the supervisor, who calls the technician — creating avoidable response delays.

Breakdown Alert and Escalation

Critical spare parts are either over-stocked (tying up capital) or unavailable when a breakdown occurs (extending downtime), because spare parts inventory is managed without a system.

Spare Parts Inventory Control

Maintenance work — both planned and breakdown — is tracked verbally or on paper, making it impossible to report on maintenance team productivity, job completion rates, or costs.

Maintenance Work Order Tracking

Finance teams cannot determine the true cost of maintaining specific machines because labour, parts, and contractor costs are not tracked against individual assets.

Maintenance Cost Tracking by Machine

Overall Equipment Effectiveness is calculated once a month in spreadsheets, too late to act on losses that are already embedded in production results.

OEE Monitoring and Alerts

The same machine breaks down repeatedly for the same reason, but without a searchable breakdown history, maintenance teams cannot identify chronic failures and address root causes permanently.

Breakdown History and Repeat Failure Analysis

Annual Maintenance Contracts with OEMs and third-party service providers expire without notice because they are tracked in spreadsheets or not at all, creating periods of unprotected equipment.

AMC and Contractor Contract Tracking

Maintenance Management

Supista automatically generates PM work orders based on calendar intervals or machine run hours, ensuring no PM activity is missed.

When a breakdown is logged, Supista immediately alerts the maintenance team and escalates to the supervisor if not acknowledged within the defined response SLA.

Critical spare parts are tracked in Supista with reorder alerts, ensuring the right spares are always available when a breakdown occurs.

Preventive maintenance scheduling, breakdown management, spare parts control, and OEE monitoring to maximise machine uptime and reduce maintenance costs.

Daily attendance for factory workers is captured on paper registers, and leave requests are managed through informal channels, making payroll calculation error-prone and time-consuming.

Attendance and Leave Management

Factory licences, fire NOCs, pollution control certifications, and statutory registrations expire without warning because they are tracked across spreadsheets maintained by different departments.

Compliance Document Expiry Alerts

Operators are assigned to machines for which they are not formally trained, safety training lapses go unnoticed, and there is no structured way to plan workforce upskilling.

Training and Skill Matrix Management

Contractor workers and visitors enter the factory without formal documentation, safety induction records are paper-based, and there is no way to verify who is on-site at any given time.

Contractor and Visitor Management

Safety incidents — near misses, minor injuries, and accidents — are under-reported because the reporting process is cumbersome, and when reported, investigations are not tracked to conclusion.

Safety Incident Reporting and Investigation

Monthly payroll for a factory workforce — combining piece rate, time rate, overtime, deductions, statutory contributions, and advance recoveries — requires days of manual calculation and is error-prone.

Payroll Processing

Annual appraisal cycles are managed through email chains and spreadsheets, with managers submitting ratings inconsistently, calibration happening informally, and outcomes not connected to payroll or promotions.

Performance Appraisal Cycle Management

New employee onboarding involves collecting documents, setting up system access, inducting on company policies, and completing statutory formalities — all managed through email and paper, causing delays and missing steps.

Employee Onboarding Workflow

HRMS & Compliance

Supista tracks daily attendance, leave requests, and approvals in a structured workflow that feeds directly into payroll processing.

Statutory licences, safety certificates, and regulatory documents stored in Supista trigger automated alerts before expiry, ensuring the plant is always audit-ready.

Contractor entries, permits to work, and visitor logs are managed digitally in Supista, with safety induction records and badge issuance tracked against each visit.

Attendance, payroll, training tracking, contractor management, and regulatory compliance in one connected system, eliminating manual HR administration.

Automate production planning and work order scheduling

Streamline procurement from indent to three-way matching

Enable real-time shop floor and inventory visibility

Reduce quality rejections through structured inspection workflows

Control maintenance costs with preventive scheduling and OEE tracking

Simplify compliance, payroll, and HR in one connected system

Maintenance Management

All Use Cases

Preventive Maintenance Scheduling

Breakdown Alert and Escalation

Spare Parts Inventory Control

Maintenance Work Order Tracking

Maintenance Cost Tracking by Machine

OEE Monitoring and Alerts

Breakdown History and Repeat Failure Analysis

AMC and Contractor Contract Tracking

See Maintenance Management automation in action

Automate your operations. Orchestrate your workflows. Scale with confidence.

Maintenance Management

All Use Cases

Preventive Maintenance Scheduling

Breakdown Alert and Escalation

Spare Parts Inventory Control

Maintenance Work Order Tracking

Maintenance Cost Tracking by Machine

OEE Monitoring and Alerts

Breakdown History and Repeat Failure Analysis

AMC and Contractor Contract Tracking

See Maintenance Management automation in action

Automate your operations. Orchestrate your workflows. Scale with confidence.

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