Scope changes informally
Site instructions extend work beyond the work order, but quantity and rate limits are not updated. The dispute appears when the subcontractor submits a bill.
Construction subcontractor management software
Control subcontract scope, progress, measurements and bills
Built for project commercial teams, quantity surveyors and project managers. Connect the subcontract work order with measured progress, prior payments, deductions and retention before establishing the payable amount.
Role-based accessConfigurable workflowsMobile access
What is construction subcontractor management software? Construction subcontractor management software links onboarding, work orders, scope and quantity limits, progress records, measurement references, advances, deductions, retention, bills and reconciliation. It helps authorised commercial teams establish liabilities from recorded evidence; it does not independently measure, certify or approve completed work.
The operational problem
Where subcontract liability becomes unclear
Progress and bills diverge
Measurements sit with site teams while prior bills sit with finance. Reviewers cannot see what was certified, paid or carried forward.
Recoveries are missed
Advances, material recovery, deductions and retention live in separate registers. The payable amount is overstated or takes days to reconcile.
Connected EPC records
Keep scope, measurement and payment in one chain
The subcontract record ties the work order to the project package. Progress and measurement references support the current bill, while prior payments, recoveries and retention explain the net payable and outstanding liability.
01Subcontractor master
02Work order
03Scope and quantity limit
04Measured progress
05Previous payments
06Advance recovery
07Deductions and retention
08Net payable
Core capabilities
Controls your team can evaluate in a demo
Work-order scope
Record package scope, quantities, rates and configured limits. Give reviewers a controlled basis for bill assessment.
Progress records
Connect reported work with the relevant project and package. Avoid billing against progress held only in a site spreadsheet.
Measurement context
Reference the measurements and evidence used by authorised certifiers. Preserve professional judgement and approval.
Advances
Track recorded advances and their recovery status. Prevent outstanding amounts from disappearing between bill periods.
Deductions
Apply configured recovery and deduction records with visible reasons. Make the net position explainable to commercial reviewers.
Retention
Calculate or record retention under configured commercial terms. Keep retained value distinct from current payment and released amounts.
Liability view
Reconcile certified value, prior payments and current payable amounts. Give finance a traceable project liability.
Product walkthrough
Explain the current subcontract payable
For example, a certified value of 100 less 20 previously paid, 10 advance recovery, 5 deductions and 5 retention leaves 60 payable, subject to authorised review.
- 1Start with certified progress
- 2Subtract prior payments and recoveries
- 3Retain the approval trail
Operational takeawayThe view gives authorised teams a shared record for the next decision; it does not replace physical verification or professional judgement.
Feature workflow
Move from work order to reconciled liability
Approve the work order
- Trigger
- Awarded subcontract package
- Responsible role
- Commercial manager
- Record produced
- Work order and scope limits
- Control point
- Commercial approval
- Next handoff
- Site execution
Record progress
- Trigger
- Completed site work
- Responsible role
- Site engineer
- Record produced
- Progress and measurement reference
- Control point
- Technical review
- Next handoff
- Bill preparation
Prepare the bill
- Trigger
- Reviewed measurement
- Responsible role
- Quantity surveyor
- Record produced
- Subcontract bill
- Control point
- Scope, rate and quantity checks
- Next handoff
- Recovery calculation
Apply recoveries
- Trigger
- Bill under review
- Responsible role
- Commercial team
- Record produced
- Advances, deductions and retention
- Control point
- Contract-term validation
- Next handoff
- Net payable
Approve and reconcile
- Trigger
- Complete bill assessment
- Responsible role
- Authorised approver and finance
- Record produced
- Approved liability and payment status
- Control point
- Approval matrix
- Next handoff
- Project actual cost
Role-based value
Give site, commercial and finance one liability view
Quantity surveyor
Compare measured quantities with work-order limits and prior certified values.
Commercial manager
Review rates, advances, deductions, retention and outstanding obligations.
Project manager
See package progress and unresolved subcontract issues affecting delivery.
Finance team
Pay approved net liability with traceable recoveries and project allocation.
Lois AI in this workflow
Ask Lois to prepare a subcontract review
Lois works with permitted Supista data and does not bypass configured validations, permissions or approvals.
“Compare this bill with measured progress and work-order limits.”
- Checks
- Permitted work order, progress, measurements and current bill
- Prepares
- An exception list and calculation context
- You review
- The quantity surveyor validates measurement and entitlement
“Show unrecovered subcontract advances.”
- Checks
- Advance, prior bill and recovery records
- Prepares
- An outstanding-recovery list by subcontract
- You review
- Commercial and finance confirm balances
“Explain the proposed payable amount.”
- Checks
- Certified value, previous payments, deductions and retention
- Prepares
- A transparent reconciliation draft
- You review
- Authorised approvers confirm the bill
Connected EPC lifecycle
See where this feature passes work next
Proof and deployment confidence
Configure commercial terms without automating certification
Work-order fields, measurement references, recovery types, retention rules and approvals can reflect the agreed process. Authorised professionals remain responsible for scope interpretation, measured progress, entitlement and certification.
- ISO/IEC 27001-certified controls
- Role-based record access
- Configurable forms and workflows
- Mobile-friendly operational access
- Human review for professional decisions
Buyer questions
Construction subcontractor management software FAQs
What is construction subcontractor management software?
It connects subcontract scope, progress, measurements, advances, deductions, retention, bills, payments and outstanding liability in project context.
Can bills be checked against work-order limits?
Where scope, rate and quantity records are configured, authorised users can compare a bill with those limits and review exceptions.
How is the net payable amount established?
The reviewed value is reconciled with prior payments, applicable advance recovery, deductions and retention under configured terms, then routed for authorised approval.
Does Supista certify subcontractor measurements?
No. Engineers, quantity surveyors and authorised commercial reviewers remain responsible for measurement, entitlement and certification.
Can outstanding advances and retention be viewed?
Yes. Available advance, recovery, retention and release records can be shown by subcontract and project to authorised users.
Can Lois approve a subcontract bill?
No. Lois may prepare a comparison or reconciliation from permitted records, but configured validations, permissions and approval workflows remain in control.
Use a real workflow
See one subcontract bill reconciled in project context
Bring a work order, measurement format or sample bill. We’ll show how scope, recoveries, retention and payable value can remain traceable.