Qualification is scattered
Registrations, tax records and technical documents sit in folders or inboxes. Buyers cannot quickly confirm what is current, missing or expired.
EPC vendor management software
Choose and manage vendors using complete project history
Built for procurement managers and commercial approvers. Maintain governed vendor master records, documents and categories, then review sourcing, order and delivery history without confusing vendor data with procurement transactions.
Role-based accessConfigurable workflowsMobile access
What is epc vendor management software? EPC vendor management software maintains the governed vendor master: identity, categories, qualification fields, compliance documents, expiry dates and role-restricted records. It connects that master with RFQs, quotations, purchase orders, pending deliveries and recorded performance inputs, while each procurement transaction remains a separate controlled record.
The operational problem
Why a vendor name is not enough for a buying decision
History disappears between projects
A new package starts with a fresh spreadsheet. Teams overlook previous quotations, late deliveries or unresolved issues already recorded elsewhere.
Access is too broad
Sensitive bank, commercial or compliance information is shared outside the roles that need it. Governance weakens even when buying steps are approved.
Connected EPC records
Separate vendor governance from each purchase
The vendor master supplies approved identity, category and document context. RFQs, quotations, orders, receipts and issues then build transaction history without changing the underlying master informally.
01Vendor master
02Category
03Qualification field
04Compliance document
05RFQ history
06Quotation history
07PO history
08Delivery and issue record
Core capabilities
Controls your team can evaluate in a demo
Vendor onboarding
Capture defined identity, contact and registration details. Give master-data owners a consistent record to review.
Qualification fields
Configure commercial or technical information required by category. Keep qualification decisions with authorised reviewers.
Document validity
Record document references and expiry dates where required. Make missing or expiring records visible for follow-up.
Vendor categories
Organise vendors by supplied material, service or project need. Help buyers find relevant records without treating category as automatic approval.
Sourcing history
View RFQ invitations, captured quotations and comparison context. Understand prior participation before starting the next event.
Order history
Review purchase-order and pending-delivery context linked to the vendor. Give follow-up conversations an evidence base.
Restricted records
Apply role permissions to sensitive vendor information and actions. Prevent convenience from overriding data governance.
Product walkthrough
A governed vendor record with transactional history
Master data stays controlled while sourcing and delivery records provide context for authorised decisions.
- 1Qualifications belong to the master
- 2Transactions build project history
- 3Permissions limit sensitive access
Operational takeawayThe view gives authorised teams a shared record for the next decision; it does not replace physical verification or professional judgement.
Feature workflow
Govern the vendor record throughout procurement
Register the vendor
- Trigger
- Onboarding request
- Responsible role
- Vendor master owner
- Record produced
- Draft vendor profile
- Control point
- Required-field validation
- Next handoff
- Qualification review
Review qualification
- Trigger
- Submitted information
- Responsible role
- Authorised technical or commercial reviewer
- Record produced
- Qualification status
- Control point
- Human assessment
- Next handoff
- Approved category access
Maintain documents
- Trigger
- New or expiring document
- Responsible role
- Vendor coordinator
- Record produced
- Document and validity status
- Control point
- Configured review
- Next handoff
- Buying visibility
Build history
- Trigger
- RFQ, quotation, PO or receipt
- Responsible role
- Procurement and stores
- Record produced
- Linked transaction history
- Control point
- Transaction approvals
- Next handoff
- Vendor review
Review issues
- Trigger
- Delivery or performance input
- Responsible role
- Procurement manager
- Record produced
- Issue and follow-up
- Control point
- Evidence and responsible review
- Next handoff
- Future sourcing context
Role-based value
Use vendor history where it changes the decision
Procurement manager
Review qualifications, open deliveries and prior sourcing context before inviting vendors.
Commercial approver
See controlled vendor and quotation evidence behind a proposed award.
Store manager
Relate delivery issues and pending quantities to the correct vendor and PO.
Vendor master owner
Control duplicates, documents, categories and access to sensitive fields.
Lois AI in this workflow
Ask Lois about authorised vendor records
Lois works with permitted Supista data and does not bypass configured validations, permissions or approvals.
“Show electrical vendors with current required documents.”
- Checks
- Permitted vendor categories, qualification and document-validity fields
- Prepares
- A filtered record list with visible gaps
- You review
- The buyer confirms suitability for the specific RFQ
“Which vendors have open deliveries for Site B?”
- Checks
- Purchase orders, receipt records and pending quantities
- Prepares
- A vendor follow-up list by order
- You review
- Procurement verifies current delivery commitments
“Summarise this vendor’s recorded project history.”
- Checks
- Accessible RFQs, quotations, orders, receipts and logged issues
- Prepares
- A source-linked history summary
- You review
- Authorised reviewers apply professional judgement
Connected EPC lifecycle
See where this feature passes work next
Proof and deployment confidence
Protect master data while keeping it useful
Configure vendor fields, categories, document requirements and role permissions around the approved onboarding policy. ISO/IEC 27001-certified controls support information security; commercial qualification remains an authorised business decision.
- ISO/IEC 27001-certified controls
- Role-based record access
- Configurable forms and workflows
- Mobile-friendly operational access
- Human review for professional decisions
Buyer questions
EPC vendor management software FAQs
What is EPC vendor management software?
It maintains vendor master, qualification, category and document records and connects them with authorised procurement and delivery history.
How is vendor management different from procurement?
Vendor management governs who the vendor is and what master information is approved. Procurement records each RFQ, quotation, order, receipt, invoice and approval separately.
Can document expiry dates be tracked?
Document references, required fields and validity dates can be configured so authorised teams can identify missing or expiring records.
Does recorded history automatically qualify a vendor?
No. History informs authorised reviewers. Technical suitability, commercial evaluation and approval remain professional and organisational decisions.
Can sensitive vendor records be restricted?
Yes. Role-based permissions can control which users see or change vendor information and which actions they may perform.
Does Lois search public sources for vendors?
No public-vendor discovery is claimed. Lois works with permitted Supista records and does not bypass configured validations, permissions or approvals.
Use a real workflow
Review one vendor category and its buying history
Bring your onboarding checklist, category structure or current vendor register. We’ll show how master governance and procurement history can work together.